August 2022 | Issue 402 | Duke University Medical Center Library Online

Megan von Isenburg, Associate Dean for Library Services & Archives

In the first weeks of the academic year, I regularly meet with new students, residents, faculty, and staff to share information about the resources and services offered through our Medical Center Library & Archives. Every year, somebody always asks some version of this question, "which is the best go-to resource when you need a solid answer without too much effort?" The answer to this question is easy. Our best resource is our staff.

Our staff are information experts. It takes a diverse set of skills and knowledge to provide the best information for research, education, and clinical care in a complex and constantly evolving environment. Our staff work together – some behind the scenes and some on the front lines with research groups, classrooms, and clinical arenas – to select, connect, and leverage thousands of resources to improve the work at Duke University and Health System.

How can we help? We are good at locating the hard-to-find items, such as an article held by only one other library in the world or a statistic that is essential for your research. We can troubleshoot problems you may have accessing resources and maintain up-to-date software and IT infrastructure for in-library computing. We are also experts in complex search techniques and literature review methodologies to inform your work or to synthesize the evidence on a topic. We can recommend books and articles for your class or individual research and learning. We can guide you through the process of publishing an article, from selecting a journal to complying with public access policies. We can teach information management and evidence-based practice skills to individuals and groups.

Bottom line: When you are looking for information and are not sure how or where to start, or if you are not finding what you are looking for… we can help.

We welcome you to stop by, call (919.660.1100), email, or chat with us online. We are delighted to be your go-to resource for biomedical information for inquiry, discovery, and innovation.

COVID-19

Latest updates from Duke
Latest information from the CDC
COVID-19: Core Clinical Resources

How can I get assistance?
Our Service Desk (Level 2R) is open Monday–Friday, 8:00a–5:00p. You may still contact Library staff through our chat function between 9a and 5p, Monday through Friday. Library staff are available to meet with faculty, staff, and students by phone, email, and WebEx or Zoom. Library classes are all held online.

Is the Seeley G. Mudd building accessible?
Access to the Medical Center Library & Archives requires a Duke Health badge. Duke University ID badge holders may get access to the building by requesting a Prox card from the University DukeCard Office. Information on fees and appointments is available on the DukeCard Website. Non-Duke individuals do not have access to the building at this time. All patrons and staff using the facility are expected to follow Duke's policies.

What spaces in the Library are available?
Library study rooms, cubicles, and open spaces are available Monday – Thursday: 8 am – 10 pm; Friday: 8 am – 5 pm; and Saturday – Sunday: 10 am – 10 pm. Reservations are still required for group study spaces and cubicles. Once reserved, you will only need to check-in at your space and not at the Lobby Desk. Any open tables, soft seating, PIN stations, and computers are all available for use without reservation.

How can I get a book?
Book stacks (Level 1) are open and available for individual browsing with no reservation required. To borrow books, enter your Duke NetID and password in the self checkout machine in the Reading Room on Level 1. If you prefer to have a book pulled for you and made available for pick up, that will remain an option as well. Simply place a hold in the online catalog for the book you need.

How can I return a book I have borrowed?
Please return books to the book drop located to the left of the Library's front entrance.

Can I make requests for Interlibrary Loan items?
Interlibrary Loan and Document Delivery Services are available to fill routine article requests. Older and more obscure articles may be more difficult to acquire. Book borrowing may be limited with delays.

If you are a Duke clinician, faculty, or staff member and have an urgent request for a full-text article(s) related to direct patient care or COVID-19, please alert us in the notes field on the request form.

Please note: Access to Document Delivery/Interlibrary Loan Services is not available to affiliates or to other libraries at this time.

How can I get materials for a class I am teaching?
The Library has strong digital collections for teaching and learning. If you need assistance identifying online materials for a class you are teaching, please reach out to your Library Liaison. If you need to place an item on e-reserve, please see our Course Reserves page.

Can I renew library materials online?
If you need to renew items, you may do that online using your Duke NetID and password. If you have any issues or concerns about renewing library materials, please contact Neal Fricks, User Services Manager.

Are printers and scanners available?
Printers and scanners are available for use with no reservation required. See Computers & Equipment for more information.

If you have questions or concerns, please contact Megan von Isenburg, Associate Dean for Library Services & Archives, at megan.vonisenburg@duke.edu. or complete our feeback form.

Duke students, faculty and staff and most affiliates with a Duke NetID have off-campus access to many online resources, such as databases and e-journals. Simply start at our Website and you will be prompted to sign in with your Duke NetID and password once you get to a resource that requires authentication. Or you may use the Duke NetID Login button at the top right of the site to avoid the need for repeated reource prompts. This login will last until you close your browser.

With the exception of the Duke FormWeb and Micromedex, which require the VPN, no VPN or Virtual PIN is needed to access our resources. A small subset of Duke's online resources are restricted by license agreements and cannot be accessed from off-campus.

The Duke Medicine network and clinical systems, including the Duke Medicine VPN, use Multi-factor authentication (MFA). You will be asked to type a second password to access our resources.

Be sure to use the Duke version of PubMed if you're off campus and need to get to full text. When you find an article you want to read, click on the Get it@Duke button, which will prompt you to sign in with your Duke NetID and password. Remember that Get it@Duke will only take you to the full text of what we subscribe to.

If we do not subscribe to the content you are looking for, you will be able to use Get it@Duke to look for the journal in the catalog or to request the article through Document Delivery/Interlibrary Loan Services. Before making a request, please check if articles are available in Duke collections by using tips for "Finding Specific Journal Articles & Full Text."

Please Note: With implementation of the ZScaler security tool across Duke Health, users have reported barriers to accessing Library resources when ZScaler is running on their Duke computers. For example, it may appear that Duke does not have access to a resource to which we subscribe. Though DHTS has implemented a strategy to allow access to Library resources while using ZScaler, if you are having issues getting access, please submit a ticket to us via our Report an Access Issue Form.

For more detailed information about accessing our resources remotely, connect to our Access from Off Campus Web page, email medical-librarian@duke.edu, or contact us via our chat box.

Rebecca Williams, Archives Librarian for Research, Outreach, and Education
Lucy Waldrop, Assistant Director for Medical Center Archives

Medical Center Archives is open for Duke researchers by appointment only. In order to limit the number of people in our building, we have designated Tuesdays and Thursdays as research days. Please contact us to schedule a visit. Patrons using the facility are expected to follow Duke's policies.

Staff are available for remote consultation (M-F) via our online request form. We are happy to assist you in locating digital materials for your research and making digital reference copies when possible. Below are some online resources that are available 24/7.

MEDSpace
If you’re looking for historic images, our digital repository, MEDSpace, is an excellent place to start. It contains nearly 700 photographs documenting the history of Duke Medicine. You can also find early publications, medical illustrations, artwork, and medical artifacts.

Digitized Intercom
The Intercom, Duke Medicine’s primary news publication from 1953 to 1986, featured information about campus events and construction, faculty and staff news, and articles on medical research and innovations at Duke. The first 25 years of this publication have been digitized, making more than 500 issues available online.

Digital Exhibits
Archives has several digital exhibits about key figures and events in the history of the Medical Center. Some of the topics include the Duke Poison Control Center, Dr. Wilburt C. Davison’s correspondence with Sir William Osler, and Women in Duke Health.

DUMC Archives Blog and Instagram
Updated regularly, our blog and Instagram are the places to go for Archives news, to see materials from our collections, and discover stories about the Medical Center’s history.

Oral History Collections
Medical Center Archives has a number of rich oral histories dating from the 1960s to the present, some of which are available for research. These collections capture the Medical Center's history in the words of the people who have witnessed or participated in that history. The recordings and transcripts of these histories are housed in the Medical Center Archives and many of the transcripts are available on MEDSpace. See Archives Oral Histories: Preserving the Past & Present for the Future for a recap of the histories that have been highlighted in our newsletter.

Mindy Guzman, Program Assistant, Administration

Nathan Dunn

Nathan Dunn

Katherine Smith

Katherine Smith

Nathan’s Bio

Working at Duke University Medical Center Library & Archives since: May, 2022
Education: BS in Business Administration and IT, North Carolina State Unversity; Masters in Library Science, North Carolina Central University
Current position: Digital Projects Analyst

Katherine's Bio

Working at Duke University Medical Center Library & Archives since: June, 2022
Education: BA and MA in Theological Studies, Lee University, Tennessee; Masters of Arts in Religion and Ecology, Yale Divinity School
Current position: Content & Discovery Associate

Q & A

1. How would you describe where you grew up?
Nathan: I moved around a lot but one of the places I lived was Tonopah, Nevada and it was like Mars. It was in the mountains and there wasn’t any grass or trees so it was quite different from when I lived in Texas or Florida before that point.
Katherine: I grew up in the suburbs of Indianapolis, spending my free time playing games in the cul-de-sac and building forts in my backyard.

2. What did you do before coming to Duke?
Nathan: Before Duke, I worked at the Environmental Protection Agency, first as an information management contractor and then as an intern in their library as I worked on my Master’s in Library Science.
Katherine: Before coming to Duke I was a graduate student (first in Tennessee, then in Connecticut) and worked as a student supervisor in my school’s library. I also like to say I taught kindergarten (and part of first grade), since I was also a nanny and helped the child through her online school during the pandemic.

3. How did you land at Duke?
Nathan: I got lucky that they were hiring for a position doing something similar to what I was already doing plus the position is in a medical library which is exactly what I was looking for after my MLS.
Katherine: When I was nearing graduation, I was applying for jobs and decided to look outside of Connecticut. I only ended up applying for one job outside of CT-- I heard Durham was a nice area, applied for the job at the Medical Center Library, and here we are!

4. Describe yourself in three words.
Nathan: Patient, enthusiastic, resourceful
Katherine: Personable, adventurous, open-minded

5. Is there any experience you think everyone should be required to have? What is it?
Nathan: I think everyone should have customer service experience. The soft skills you gain in those types of roles are useful no matter what career you choose.
Katherine: I genuinely think everyone should be required (so long as they are able) to have an experience in nature. Whether this experience is a picnic in a local park, hiking to the top of a mountain, backpacking for a weekend or working in a neighbor’s garden, I think these are very formative and grounding experiences that everyone should have.

6. What’s something — big or small — that you’re really good at?
Nathan: This is a hard one, honestly I’m not sure. I’m pretty good at picking up new skills and learning things quickly. I’m also good at setting goals and finding a good path to reaching them. I wouldn’t say I’m really good at any particular thing though.
Katherine: I am really good at going to the beach, taking care of my houseplants, going hiking, playing board games, drinking coffee, hosting dinner parties for friends and family, visiting the farmers market, exploring new restaurants… I think it’s safe to say I am good at having fun, if that counts as an answer?

7. What’s a work-related accomplishment that you’re really proud of?
Nathan: I helped bring the EPA’s office of research and development to an over 80% compliance rate with NIH Public Access Policy.
Katherine: I was and am proud of the inventory process I implemented in my previous position. In all honesty, I think I feel proud anytime I am able to help a patron with their requests. It’s the little things.

8. If you could snap your fingers and become an expert in something, what would it be?
Nathan: Expert software developer or musician.
Katherine: I would like to become an expert in another language (or two or three!). I would probably start with becoming an expert in Spanish, but if the snap is truly powerful, I’d like to include French, German, and maybe even Latin in the mix.

9. Who has influenced you most in how you approach your work?
Nathan: My previous supervisor/mentor. It was my first professional job so I learned a lot from him.
Katherine: This is a great question, and it is difficult to narrow it down to just one person. My parents are the people who taught me how to have a strong work ethic, and my past (and current) supervisors have showed me the importance of working with curiosity and an open-mind. The biggest thing that influences how I approach my work, specifically in a library, has been my own experiences, both good and bad, as a patron. The experiences showed me the importance of inclusive customer service and helped me learn what to do (and what not to do!).

10. What's the weirdest food you’ve ever eaten?
Nathan: The weirdest thing I’ve eaten is either cuy, which is guinea pig, or a soup that had cow utter in it..
Katherine: I have eaten a fish eyeball… but I hesitate to call that weird. Never “yuck” someone’s “yum.” Something that was truly weird: while nannying, the kids wanted to make their own version of “slop” (inspired by the Elephant & Piggie book), and I did taste the slop they made. Think chicken stock, random spices, smashed fruits, goldfish, beans, lots of mustard, pasta, tuna, etc… It was definitely an experience!

Rebecca Williams, Archives Librarian for Research, Outreach, and Education
Beverly Murphy, Assistant Director, Communications & Web Content and DUHS Hospital Nursing Liaison

In July 2022, the Library & Archives debuted the newly redesigned and updated online exhibit of the Duke Poison Control Center: A Retrospective Exhibit. The retrospective exhibit conveys the profound impact of the Duke Poison Control Center from 1954-1995. From the design of the safety cap to community outreach and education, the Center has always been at the forefront of poison prevention and safety issues.

The exhibit was updated and expanded by the Medical Center Library & Archives Exhibits Committee: Rebecca Williams and Beverly Murphy (Co-Chairs), Michael Ravenel-Baker, Victor Gordon, Steph Hendren, and Carter Hulinsky. Focused around the concept, "Is There a Killer in Your Medicine Chest?," the exhibit is divided into three main areas:

Part I: Posion Epidemic: A young Duke resident is alarmed by the amount of seemingly preventable cases of poisoning in children.
Part II: Innovations for Safety: The fight against accidental poisonings goes nationwide as big innovations are made in technology.
Part III: National Advocacy: The movement spreads as Dr. Jay Arena and Dr. Shirley Osterhout take their message of children's safety to the national level.

The exhibit also includes a timeline of events and biographies and oral history interviews of key leaders for the Duke Poison Control Center.

The Poison Control Center exhibit was originally created in 2006 by the staff of Duke Medical Center Archives. They utilized the collections preserved at the Archives including oral history interviews conducted by Dr. James Gifford and Jessica Roseberry. A bibliography from the original exhibit is available upon request.

The history of the Duke Poison Control Center (1954-1995). is marked with innovation, compassion, and excellence. Not only has the Center left an impressive legacy with the North Carolina community, it has raised awareness of poison prevention and safety issues throughout the world.

If you are interested in learning more about the Poison Control Center Exhibit or any of our Archives holdings, please contact the Archives staff.

Lesley Skalla, Research & Education

It has been over 14 years since the National Institutes of Health (NIH) mandated the NIH Public Access Policy ensuring that the public has access to the published results of NIH-funded research. This policy requires that all peer-reviewed publications generated from NIH-funded grants must be made accessible to the public on the digital archive PubMed Central (PMC) no later than 12 months after publication. In 2013, NIH made some compliance changes to this open access policy by withholding continued funding for grants with non-compliant publications.

What needs to be done?

The first step is to determine which submission method you can use. There are several options for submitting your manuscript to PubMed Central, all depending on the journal where your work is published. In some cases, the journal may submit the final article to PMC for you. However, in most cases the author or PI will need to submit the final peer-reviewed version of the manuscript directly to the NIH Manuscript Submission (NIHMS) System and they will deposit your article in PMC. This can seem rather complicated, but NIH has a handy submission wizard to guide you through this process. To learn more about the process of making your publications compliant, please visit our NIH Public Access Policy Compliance Libguide.

Who is responsible for making sure publications are in compliance?

Ultimately, the PI of the grant is responsible since that person will be citing publications in progress reports or grant proposals.

Who can submit the manuscript to the NIHMS?

The author, PI, publisher, or other third party delegate can submit a manuscript to NIHMS. An author or the PI will still need to provide final approval of the manuscript to NIHMS.

How do you show compliance?

When citing applicable publications in your grant applications or reports to NIH, you need to include the PubMed Central ID (PMCID) number in your citation.

Best Practice Tips to Get You Started

Properly attribute grant funding in your publications - When you cite your NIH grant number in your publications, include the activity code (e.g., R01), the two-letter institute code (e.g., ES), followed by the serial number including any leading zeroes (e.g., R01ES016772). It is important to cite your NIH grant number because journals that submit manuscripts on behalf of the author only do this for publications that have NIH grant numbers in the funding acknowledgment section!
As soon as your publication has been accepted by the journal, begin the compliance process - Determine if your publication will be submitted to PMC or to NIHMS by the publisher. If it will not be submitted on your behalf, then you will need to submit your publication to NIHMS yourself. It is best to submit your manuscript as soon as your publication is accepted as it can take up to 6 weeks to complete the process and receive your PMCID.
Submit the manuscript - You can do this through your My NCBI MyBibliography account or directly through the NIH Manuscript Submission (NIHMS) System.
Watch for review and approval emails from NIHMS - The approval process often gets stuck at this step. The assigned reviewer must review and approve the manuscript.

NIH has a variety of sharing policies in place for its funded research including the sharing of data, research tools, model organisms, and clinical trials. Please visit NIH’s Scientific Data Sharing Website for more information on these policies.

Need Help? Our librarians can assist PIs, authors and other staff with becoming compliant with the NIH Public Access Policy. Email us at medical-librarian@duke.edu, chat with us online, or set up a Zoom consult or training session. There are also lots of useful tips and documentation on our NIH Public Access Policy Compliance LibGuide.

August - September Classes Register for one today!
August 23	12 - 1p	Zotero
August 24	12 - 1p	Understanding NIH Data Management & Sharing Requirements
August 25	12 - 1p	Getting Started with Systematic Reviews
August 30	11a – 12p	Advanced PubMed
August 31	4 - 5p	Searching CINAHL Effectively
September 7	9 – 10a	Zotero
September 9	12 - 1p	Building Your Researcher Profile
September 13	11a – 12p	Advanced PubMed
September 14	4 - 5p	EndNote
September 15	2 – 3p	Searching CINAHL Effectively
September 19	12:30 - 1p	Demystifying Peer Review in 30
September 21	4 - 5p	Zotero
September 22	12 - 1p	Advanced PubMed
September 27	4 - 5p	Searching CINAHL Effectively
September 28	12 - 1p	Understanding NIH Data Management & Sharing Requirements

Megan von Isenburg , Associate Dean	Beverly Murphy, Editor
Editorial Board:
Victor Gordon	Mindy Guzman
Lesley Skalla	Lucy Waldrop

Building

Library Updates

Staff

Other

Access

Databases

Journals

Books

Guides For

Conducting Research

Using Databases

Finding & Accessing

Writing & Citing

Meet a Librarian

Classes

Search Services

Citation Mgmt

Scholarly Communications

August 2022 | Issue 402

Our Best Resource?

Library Services & Resources

COVID-19

Your Library Liaisons

Easy Access to Resources from Off Campus

VisualDx Yearlong Trial

Medical Archives: Digital Research Resources

Archives Oral Histories: Preserving the Past & Present for the Future

We Offer a Variety of Free Online Classes

Employee Spotlight: Nathan Dunn & Katherine Smith

Duke Poison Control Center: A Retrospective Exhibit

NIH Public Access Policy Compliance Revisited

Staff News

Update: ZScaler and Use of Library Resources

F1000 & Sciwheel Subscriptions Ended in June

Improve Your Library Research Skills Online!

Publication Schedule & Staff

Recent Newsletters

Subscribe