Scholars@Duke & Publication Features in Elements

Scholars@Duke is a profile system for faculty and staff to display information about their scholarly activity, such as education, positions, publications, and presentations. Profiles on Scholars@Duke are searchable and viewable by anyone. The data that populates the Selected Publications section of a Scholars@Duke profile is pulled from a linked profile in Elements. You will need your Duke NetID and password to access Elements.

Elements pulls publication data from databases such as Scopus, PubMed, and Web of Science, using programmed searches based on your name and other information. This makes the process of claiming publications that you’ve written as simple as possible. Once you’ve claimed your publications in Elements, they’ll appear in your Scholars@Duke profile for other people to view.

Elements homepage menu

Here are some key functions of Elements to help you get started:

Creating delegates

  • If you have an assistant or someone else who you’d like to manage your profile, you can select the Menu tab at the top of the Elements home page after logging in, and then in the My Account section, select Manage delegates under Account Settings.
  • On the Manage Delegates page under Add delegate, you can start typing the last name of the person you’d like to add, and a drop down menu will appear for you to find them. Choose your delegate and select Add Delegate.
  • You can view the people who you’ve added as delegates at the bottom of the screen. Select the red “x” to remove someone.
  • Your delegate(s) will then be able to make changes to your information by selecting Impersonate Another User in the upper-left corner after logging in to Elements with their Duke NetID and password.

Claiming publications

  • If you have any pending publications, there should be an option to claim them in the large My Actions space on your home page.
  • They should also be listed below that under My Summary and then in Pending publications.
  • You can also view claimed, pending, and rejected publications by selecting the Menu tab at the top of the page, and then clicking on Publications under Manage. You can click on the three tabs Mine, Pending, and Not mine.

Manually adding publications

  • You can manually add a publication from the home page at the bottom under My Summary.
  • Next to where it lists your number of publications, there’s a button that says + add on the far right side. This will ask you about the type of publication and then walk you through the steps to add it into Elements.

Uploading publications to open access repository

  • After claiming a publication as yours, you should be directed to a page to upload a file to deposit the work in Duke’s open access repository.
  • You can also get to this page by going to Menu then Publications and finding the article that you want to deposit. In the bottom right-hand corner of the box for the particular article, there’s an icon of a page with an arrow pointing upwards. Selecting this will take you to the page to deposit journal articles. From there, you choose the file on your computer and then hit the Upload button.
  • On the home page or from your profile, you can click on the Deposit your work button under the arrow with the red document icon in it labeled Accepted for Publication?  This will allow you to add a manuscript that has been accepted for publication but hasn’t been published yet. It will also take you to the deposit protocol for Journal Articles that will also work for published journal articles.

Changing search settings

  • If Elements is finding too many articles that aren’t you or is missing articles that you’ve written, you can update your search settings to be broader or narrower.
  • Select the Menu tab at the top of the page. Under Manage then Publications, select Search settings.
  • From this page, you can add or delete name variants (e.g. add a previous last name, add a middle initial to narrow your search, etc.).
  • You can also add address modifiers like Duke or a previous university, Durham or a previous city, or 27710 or another zip code.
  • If publications are appearing in your Pending list from before you started publishing, you can change the start date for your searches.

Linking ORCiD or Scopus ID

  • From the same page where you modify your searches (detailed in Changing search settings above), you can also add identifiers for accounts like ORCiD or Scopus.
  • These identifiers will allow Elements to automatically claim these publications for you, so you won’t have to do so manually in your Pending publications.
  • To do this, scroll down to the bottom of the Publication search settings page, input your identifier in the Online database IDs section, and then select the appropriate database from the drop down menu. Your Scopus and ORCiD IDs should both be denoted on your specific author pages.
  • Alternatively, you can scroll further down to Source-specific search terms, and click on the + sign next to any of the databases and then enter the appropriate identifier.

Construct a List of Publications for a CV

  • To have Elements print a list of your claimed publications to copy into your CV, select the Menu tab at the top of the page, and then CV and Reports under Build.
  • This will pop open an Export page where you can select the style for an Academic CV.
  • You can set a date range for your CV, but you don’t have to. You can also select to download a .pdf or .doc (Word document) file. The Word document will be easier to modify or copy your publications list from.
  • You can also access this pop-up window by going to Menu and then under My Account and Profile, select View profile. On your profile page in the top right-hand corner across the page from your name, you’ll see a button for CV and Reports. This will open the same menu.
  • On your CV, publications marked in your profile as your favourites, will be listed as Selected Publications with other publications under Further Publications.

Marking Publications as Favourites or Invisible

  • You can mark publications as your favourites or invisible by going to Menu and then Publications under Manage.
  • If you scroll down to a publication, you can mark it as favourite by selecting the red heart or invisible by selecting the blue eye.
  • Publications marked as favourites will show up on your profile page under the bar graph of publications under the tab labelled Favourites.
  • These publications will also be listed as Selected Publications on the Elements print out of your CV as detailed above.

If you have questions, you can find additional help and information at Scholars@Duke or Elements.

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