February 2023 | Issue 405

The Medical Center Library & Archives annually collects facts, figures, and accomplishments of the Library and staff members and produces an annual snapshot. Take a look at some the highlights from the work completed in 2022.

Read about the activities of the Medical Center Library & Archives in our recently released 2022 Snapshot!

Li Ma, Associate Director, Content & Discovery

Duke University Libraries and the Duke Medical Center Library & Archives have entered into a two-year publishing agreement with PLOS, a non-profit scientific Open Access publisher with global reach. This agreement provides authors affiliated with Duke University, Duke Health, and Duke Kunshan University with unlimited, no-fee publishing in all twelve PLOS journals. Coverage includes articles accepted between January 3, 2023 and December 31, 2024, with all published articles being immediately Open Access and free to read for everyone.

The PLOS agreement will expand publishing opportunities for all Duke authors by eliminating expensive Article-Processing-Charges (APC), which are usually paid by authors and range from $800 to $5,300 per article for PLOS journals. Duke researchers will immediately be able to make their scholarship freely accessible to the world, helping to enhance diversity, equity, and inclusion for both authors and readers.

This is the third transformative open access agreement for the Medical Center Library & Archives demonstrating our commitment to supporting innovative, sustainable, and equitable scholarly publishing models. The other two agreements are with Cambridge University Press and the journals BMJ Case Reports and BMJ Open Quality.

Details for Duke Authors
 
Who is eligible to participate?  
Any corresponding author or contributing author affiliated with Duke University, Duke Health, and Duke Kunshan University is covered under this agreement. This includes faculty, staff, students, and residents.

What journals are included?  
This agreement covers articles published in 12 PLOS journals: PLOS Biology, PLOS Climate, PLOS Computational Biology, PLOS Digital Health, PLOS Genetics, PLOS Global Public Health, PLOS Medicine, PLOS Neglected Tropical Diseases, PLOS ONE, PLOS Pathogens, PLOS Sustainability and Transformation, and PLOS Water.  

How does the agreement work?  

• Beginning January 3, 2023, the PLOS agreement will provide Duke-affiliated corresponding authors with unlimited, no-fee publishing in all twelve PLOS journals.  
• While there are different business models for publication fees for PLOS journals, this agreement ensures that Duke corresponding authors will pay no fee for any article accepted by any PLOS journal.
• Though the author experience will vary slightly according to the three different business models for PLOS journals, this agreement will cover all publication fees regardless of the business model.The three models are:
  • PLOS Community Action Publishing (CAP) includes PLOS Medicine, PLOS Biology, and PLOS Sustainability and Transformation 
  • Flat Fees includes PLOS ONE, PLOS Genetics, PLOS Computational Biology, PLOS Pathogens, PLOS Neglected Tropical Diseases, and PLOS Digital Health 
  • PLOS Global Equity model includes PLOS Water, PLOS Climate, and PLOS Global Public Health
• The agreement also ensures a 25% article publication fee discount for Duke-affiliated contributing authors for PLOS Biology, PLOS Medicine, and PLOS Sustainability and Transformation (CAP titles).  

How many articles can I publish for free under this agreement?  
Publication is unlimited through the length of the agreement.  
 
How do I participate?  

• Use your Duke email account when submitting the manuscript.
• List Duke University as your institutional affiliation.
• For the CAP titles (PLOS Biology, PLOS Medicine, and PLOS Sustainability and Transformation), authors should take no action until the article is accepted.  
• For the Flat Fee and Global Equity titles (PLOS Climate, PLOS Computational Biology, PLOS Digital Health, PLOS Genetics, PLOS Global Public Health, PLOS Neglected Tropical Diseases, PLOS ONE, PLOS Pathogens, and PLOS Water)
  • You will need to properly self-identify during manuscript submission.
  • At the payment step, you must select “My institution will fully or partially pay the fee” under “Publication Fees” and select “Duke University” from the drop-down.
  • For more information, see PLOS Publishing FAQs.

For additional details, see Getting Published: Open Access Options at Duke. If you have any questions about this agreement, please contact mclibrary-collections@duke.edu.

Library study rooms, cubicles, and open spaces are available Monday – Thursday: 8 am – 10 pm; Friday: 8 am – 5 pm; and Saturday – Sunday: 10 am – 10 pm for Duke Health badge holders. Reservations are required for group study spaces and cubicles. Once reserved, you will only need to check-in at your space.  Any open tables, soft seating, PIN stations, and computers are all available for use without reservation. 

Reservable and non-reservable spaces are located on all levels of the Library. To ensure you will have a place to work, reserve a space before you arrive. You will receive a confirmation email with a code once you make the reservation.

You will need to check in at the reserved space within 15 minutes from the reservation start time. Seats that are not claimed will be released. For more details on reservable space policies and procedures, see https://mclibrary.duke.libcal.com/reserve/seats.

Lesley Skalla, Research & Education

The new NIH Data Management and Sharing (DMS) Policy went into effect on January 25, 2023! This means that if you are submitting a NIH grant application that will produce scientific data, you now need to include a 1-2 page data management plan that describes the type and format of data you plan to collect or produce and how you will share and preserve it. At the time of the grant application, you will now need to plan for how you are going to manage and share your data. To support you with this process, we have provided a list helpful resources.

NIH Support

• NIH Scientific Data Sharing is your go-to resource for information.  In addition to the original notices and supplements, there is helpful info on Selecting a Data Repository including a listing of NIH-affiliated data repositories and generalist repositories. 

• The Checklist for Researchers, created by the NIH DMSP Guidance Working Group, provides guide points for researchers writing their NIH DMS plan.

Duke Support

• You can find all data resources available to researchers at Duke on the MyResearchPath portal which includes the new 2023 NIH DMS Policy.

• Please reach out to datamanagement@duke.edu to meet with a Duke University Libraries data management consultant. They can provide help with writing your DMS plan, advice on informed consent language around data sharing and curation practices, and assistance with end-user licensing or data use agreements. 

• NEW Office Hours! If you have questions or need help, you can now meet online with data management consultants from the Duke Office of Scientific Integrity, the Duke University Libraries,and the Medical Center Library & Archives. These office hours are designed for individuals or small groups to receive customized help in data management planning for the new NIH DMS Policy. Office hours will be held on Thursday mornings at 9 am and are limited to 4 registrants. These sessions are FREE but registration is required.

• Use the free online DMPTool to make the DMP writing process easier! It provides funder specific templates, guidance from both funders and Duke, and sample language to use. Log in with your Duke NetID and password and save all your plans in one place. You can easily request feedback from data management staff, and your DMS plan will receive a DOI that can be linked to your ORCID.

• Get help choosing appropriate data storage at Duke for your project by using SecureIt, an online tool to help match your storage and analysis needs with the sensitivity level of your data.

• If you need a home for your research data, the Duke Research Data Repository (RDR) provides open access, DOIs for all datasets, and 300 GB of preservation storage per deposit for Duke researchers at no cost.

• Attend an upcoming training through the Duke Center for Data and Visualization Sciences:
  • Preparing for Data Publishing: Standards and Disciplinary Repositories
    Tuesday, Feb. 14; 10a - 12p
  • Meeting Data Management Plan Requirements (RCR credit)
    Monday, Feb. 20; 1 - 2p
  • Ethics of Data Management and Sharing
    Thursday, Mar. 2; 10a - 12p

• If you have questions about Duke's implementation of the NIH DMS Policy, please reach out to researchdata@duke.edu.

Please contact Lesley Skalla if you have additional questions about the new NIH Data Management and Sharing Policy.

Lucy Waldrop, Archives Assistant Director and Technical Services Head

The Duke University Medical Center Archives (DUMCA) actively collects official records of the departments and divisions of the Duke University Medical Center (DUMC) and the Duke University Health System (DUHS). These include a variety of materials providing evidence of business, interests, and activities through the years. By collecting, preserving, and making  materials accessible that provide evidence of day to day operations, Archives serves as the institutional memory of the DUMC and DUHS. Guided by our collection development policy, we strive to document the intellectual, administrative, social, cultural, and visual history in order to provide evidence of past actions and an understanding of the structure and history of the DUMC and DUHS.

The following archival categories include materials added in 2022 as both new collections and additions to existing collections.

	Personal Papers Also called manuscript collections, personal papers are records created and originally kept by an individual covering all aspects of daily life. Onyekwere E. Akwari Papers Susan C. and John E. Dees Papers Robert H. Jones Papers Robert J. Lefkowitz Papers Robert L. Taber Records
	Administrative Records These documents are preserved because they facilitate the operations and management of an agency even though they may not relate directly to programs that help the agency achieve its mission. Administrative records are common to most organizations and include routine correspondence or interoffice communications; records relating to human resources, equipment and supplies, and facilities; reference materials, routine activity reports, work assignments, appointment books, and telephone logs. Davison Club Records Department of Neurosurgery Records Department of Psychiatry and Behavioral Sciences Records Duke Center for Hyperbaric Medicine and Environmental Physiology Records Duke Chapter of the American Association for Men in Nursing Records Duke Chapter of the Asian Pacific American Medical Student Association Records Duke Chapter of the National Student Nurses' Association Records Duke University School of Nursing Student Council Records Eugene A. Stead, Jr. Physician Assistant Society Records Healthy Durham 20/20 Records Office of Development and Alumni Affairs Records Quality Assurance for Duke Vaccine Immunogenicity Programs Records Root Causes Records 65th General Hospital Collection Student-Faculty Show Collection
	Oral Histories These are interviews that record personal recollections of past and historical events of individuals. Oral histories are often comprised of audio or video, transcripts, and other materials that provide context for the interviews. Susan Clayton Gregory S. Georgiade    Amy G. MacDonald Helen M. Mikul Antionette (Ann) Milligan-Barnes Courtney M. Townsend Jr.   John L. Weinerth
	Collections A “collection” is what archivists call an artificial collection. This means that the materials were not collected or collated originally, but rather, were pulled together over time by archivists attempting to create a collection around a singular topic. Audiovisual Collection Publications Collection Subject Files Collection

To peruse the holdings at the Medical Center Archives, visit our Collections Listing. For more information, email dumc.archives@mc.duke.edu or contact us online.

CultureVision
Offers on-the-spot information about diverse ethno-cultural groups to assist in providing culturally competent care for  patients. 

Health Poll Database
Contains searchable health-related poll questions and results, demographic crosstabs, and trends on a variety of health topics.

Lucy Waldrop, Archives Assistant Director and Technical Services Head

In November 2021, Dr. Kevin Lindsey Thomas, MD, an electrophysiologist and Associate Professor of Medicine in Duke’s Division of Cardiology, was named the Duke University School of Medicine’s Vice Dean for Equity, Diversity, and Inclusion by Dean Mary E. Klotman. The role, a first for the school, was among the key action items outlined in the anti-racism and advancing equity strategic plan launched by the School of Medicine in June 2021.

Dr. Thomas received his undergraduate degree from Emory University and his medical degree from the University of North Carolina at Chapel Hill. He completed his Internal Medicine Residency and Fellowships in Cardiology at Duke University Medical Center, where he served as Chief Resident in the Department of Medicine. Upon completion of his training, Thomas joined the faculty at Duke.

As a cardiac electrophysiologist, Dr. Thomas' clinical focus is on heart rhythm problems in his patients. As a researcher, he focuses on health disparities with the goal of improving access to high-quality health care for people of various races, genders, and ages. Throughout his career, Dr. Thomas has led multiple equity initiatives within Duke as a faculty member, including serving as Director of Faculty Diversity and Health Disparities Research at the Duke Clinical Research Institute, Co-director of the Duke Health Disparities Research curriculum, and Chair of the Dean's Advisory Council for Underrepresented Minority Faculty.

On March 18, 2021, Dr. Thomas was interviewed by Joseph O’Connell as part of the Department of Medicine’s Oral History Project. In the interview, Thomas discusses his path to academic medicine, his experiences as a Resident and later Chief Resident at Duke, the intersections of his clinical and research portfolio, and how he approaches leadership and issues of bias and equity in medicine. The themes of this interview include cardiology, medical training, and diversity, equity, and inclusion. 

Additional Information

• Kevin L. Thomas Oral History Interview
• Department of Medicine Oral History Project
• Duke Medical Center Archives Oral History Collections
• Duke Medical Center Archives Collections Listing

Katherine Smith, Content & Discovery Associate and Margaret Graton, Research & Education Intern

We are midway through our yearlong trial of VisualDx, a clinical tool designed to visually represent variations of diseases, enhance diagnostic accuracy, aid in therapeutic decisions, and improve patient care. VisualDx’s 14,000+ diverse images and differential building tool have proven useful in both clinical and educational settings, and its welcoming tile grid invites users to easily and quickly interact. If you haven’t had time to explore VisualDx personally, helpful videos are available on YouTube, like how to Build a Differential.

According to an article in PLOS ONE, VisualDx helped improve patient satisfaction and diagnostic accuracy in skin diseases at a clinic in Germany. It saves time and the images truly reflect real-world patient demographics, which is crucial for reducing health care disparities. Success stories on the VisualDx Website help illustrate some of the ways VisualDx has positively affected clinical practice and patient care, including rare diagnoses. It is also very useful in educational settings like those at Duke Health.

Dr. Erin Lesesky, Associate Professor of Dermatology at Duke, found that VisualDx facilitated positive clinical and teaching experiences. Using it on a daily basis with medical students deepened students’ understanding of unfamiliar diagnoses. Additionally, this resource has connected patients with images of their skin tone and type, providing assurance and comfort to the patient experiencing a new diagnosis, and confirming atypical presentations of certain conditions.

If you are using VisualDx and want to provide feedback to help us evaluate whether to subscribe to it in the future, please make your voice and experiences heard by taking this brief survey. All responses will be used internally, and your NetID will not be associated with your responses. 

Victor Gordon, Associate Director for Administration
Beverly Murphy, Assistant Director for Communications & Web Content Management

Medical Center Library & Archives staff often discuss and plan for ways to update and refresh our space. One of the ideas generated from these discussions was to repurpose the space on Level 3 that housed the exhibit for the History of Stereotactic Neurosurgery: Exploration of the Human Brain. Noted Duke neurosurgeon Dr. Blaine S. Nashold, Jr., who passed away in 2014, established this exhibit in 2004 to preserve the stereotactic instruments that significantly impacted the field of neurosurgery.

Moving the Nashold Exhibit from Level 3 was tasked to the Library's Exhibits Committee, Co-Chaired by Rebecca Williams and Beverly Murphy and including members Victor Gordon, Steph Hendren, Carter Hulinsky, and Michael Ravenel-Baker. Victor took the lead and worked closely with Rebecca to inventory and pack the exhibit. Mindy Guzman, Program Assistant, led the way in clearing out space in our temperature and humidity controlled long term storage on Level 0, where most of the exhibit and cases now live. 

Though most of the collection from this exhibit is now in storage, select items, including nearly a dozen instruments and electronic stimulators, are on display behind the locked cage doors in the Richmond House Room on Level 1. Joining these selected pieces are a few commemorative plaques that have accompanied the collection from its very beginning. 

An inventory of all the artifacts in the Stereotactic Neurosurgery collection can be accessed online via MEDSpace.

We hope you enjoy using our repurposed space!

Victor Gordon, Associate Director for Administration
Carter Hulinsky, Archives Intern

Beebalm and Butterfly-Weed: Native Plants from the Medical Garden
Medical Center Library & Archives - Level 1
On Display March 1, 2023 through June 30, 2023

This exhibit will focus on the Library's Medical Garden, highlighting two of its native plants, Beebalm and Butterfly-Weed.

Beth Blackwood, Research & Education

The NIH Public Access Policy mandates that all publications produced with NIH funds must have a PMCID within 90 days of acceptance and must be made available in PubMed Central within 1 year of publishing. This policy ensures that the public has timely access to the published results of NIH funded research, but is an extra step that researchers must perform upon the acceptance of the manuscripts. The Medical Center Library & Archives is committed to supporting researchers throughout the compliance process.

To this end, library staff have been actively working to build an automated email tool that will update researchers who are out of compliance with this policy. These emails will come from "Duke NIH Public Access Compliance" (nihpublicaccesscompliance@dm.duke.edu) and will include action items, resources, and contacts to help researchers become compliant as soon as possible. These emails will only be sent to authors and PIs whose articles are out of compliance with the current NIH Public Access Policy. 

Library staff piloted this system in December 2022 and are continuing to work through some backlogged compliance issues. For more information about NIH PAP Compliance and how the Library can assist, please see our NIH Public Access Policy Guide or send an email to nihpublicaccesscompliance@dm.duke.edu.

Lesley Skalla, Research & Education

The Low Maintenance Book Club provides space for members of the Duke community to connect over reading. It is open to anyone at Duke from undergraduates to postdocs to staff. Please contact Arianne Hartsell-Gundy if you would like to be added to the Book Club list. 

The Club focuses on quick reads such as short stories or essays, selections from longer texts, graphic novels, etc. Coinciding with Disability Awareness Month in March, the reading will be Disability Visibility by Alice Wong.  

Copies of the book are available through your local public library and Duke University libraries in both print and ebook format. 

If you have any questions, please contact Arianne Hartsell-Gundy, Head, Humanities and Social Sciences and Librarian for Literature, Duke Universities Libraries.

Brandi Tuttle, Research & Education

The Duke Mobile App Gateway and the Duke Medical Center Library & Archives are proud to offer access to digital health devices that can be used in research and pilot projects across Duke.

The Digital Health Device Collection enables researchers, clinicians, students and consumers to explore the capabilities and features of digital health devices to inform their research project design or purchasing decisions for their own projects. Our devices can be borrowed by researchers across Duke Health and Duke University who are considering digital health devices for their research or clinical needs to facilitate appropriate device selection (data collection, data format, participant comfort, etc.).

We invite researchers to check out a device, give us your thoughts and experiences, suggest a device for purchase, or donate a recently used device to the collection! Currently the collection consists of 44 devices including: 

• Activity trackers - FitBit, Mi Band, & Apple Watch
• Smart devices -  smart medication caps, Pria, Sunu, proximity beacon, and more
• Tablets - iPad, Fire, & Galaxy
• Virtual reality - Oculus Go & Hololens2
• Vital metric devices - O2 sensor, blood sugar, sleep tracking, fertility, blood pressure, eeg, ekg, vision, ascultation, and more

For more information see: Digital Health Device Collection

Note: This project has been funded in whole or in part with Federal funds from the Department of Health and Human Services, National Institutes of Health, National Library of Medicine, under cooperative agreement number UG4LM012340.

Image: Idea by lastspark from the Noun Project

Mindy Guzman, Program Assistant, Administration

On January 4, 2023, Medical Center Library & Archives staff joined together in-person to take part in a conflict management course. The 7-hour session was conducted by Gina Rogers, M.Ed., CPBA, Associate Director, Organization and Workforce Development, Duke Learning & Organization Development.

Neal Fricks' position, Content & Discovery Specialist, has been re-classified to Content and Discovery Librarian, effective January 15, 2023.

Beverly Murphy, Assistant Director, Communications & Web Content and DUHS Hospital Nursing Liaison, and  Shannon D. Jones (Director of Libraries, Medical University of South Carolina, Charleston) taught a 4-hour MLA CE course, Diversity & Inclusion in Libraries: A Call to Action and Strategies for Success, in November 2022 for the North Atlantic Health Sciences Libraries (NAHSL) Annual Conference in Portland, ME.

Megan von Isenburg, Associate Dean for Library Services & Archives, has been elected Secretary/Treasurer of the Association of Academic Health Sciences Libraries (AAHSL). 

The following publications have been authored/co-authored by Medical Center Library & Archives Staff (highlighted in bold. 

Rushton S, Lewinski AA, Hwang S, Zullig LL, Ball Ricks KA, Ramos K, Gordon A, Ear B, Ballengee L, Blalock D, Williams J, Cantrell S, Gierisch J, Goldstein K. (2023). Barriers and Facilitators to the Implementation and Adoption of Improvement Coaching: A Qualitative Evidence Synthesis. J Clin Nurs. 32(1-2):3-30.

Brown H, Cantrell S, Tang H, Epplein M, Garman KS. (2022). Racial Differences in Helicobacter pylori Prevalence in the US: A Systematic Review. Gastro Hep Adv. 1(5):857-68.  

Lee KE, Cantrell S, Shen B, Faye AS. (2022). Post-operative Prevention and Monitoring of Crohn's Disease Recurrence. Gastroenterol Rep (Oxf). Nov 16;10:goac070. 

Leiman DA, Madigan K, Carlin M, Cantrell S, Palakshappa D. (2022). Food Insecurity in Digestive Diseases. Gastroenterology. 163(3):547-51.  

Lewinski AA, Walsh C, Rushton S, Soliman D, Carlson SM, Luedke MW, Halpern D, Crowley M, Shaw R, Cantrell S, Kosinski A, Ear B, Gordon A, Gierisch J, Williams J, Goldstein K. (2022). Telehealth for the Longitudinal Management of Chronic Conditions: Systematic Review. J Med Internet Res. Aug 26; 24(8)e37100.  

Peters PN, Moyett JM, Davidson BA, Cantrell S, Bliss SE, Havrilesky LJ. (2022). Cost-effectiveness of Management Strategies for Patients with Recurrent Ovarian Cancer and Inoperable Malignant Bowel Obstruction. Gynecol Oncol. 167(3):523-531.

Kaplan, S. (2022). Flexible Work Agreements: Here to Stay but Uneven in Equity and Promoting Success. Evidence Based Library and Information Practice. 17(4):164–166.

De Gagne JC, Koppel PD, Wang EJ, Rushton S, Ledbetter L, Yamane SS, Lee E, Manturuk K, Jung D. (2023). A Systematic Review of Videoconferencing in Health Professions Education: the Digital Divide Revisited in the COVID-19 Era. Int J Nurs Educ Scholarsh. Jan 5; 20(1). 

Kortebein S, Russomando AC, Greda D, Cooper M, Ledbetter L, Kaylie D. (2023). Ossicular Chain Reconstruction With Titanium Prostheses: A Systematic Review and Meta-Analysis. Otol Neurotol. Feb 1; 44(2):107-114. 

Allen DH, Arthur EK, Blazey M, Brassil K, Cahill JE, Cooley ME, Fadol AP, Hammer MJ, Hartranft S, Murphy B, Nolan TS, Sun V, Whisenant M, Yoder LH. (2023). A Scoping Review on the Nurse Scientist Role within Healthcare Systems. Worldviews Evid Based Nurs. (Online ahead of print). 

Batchelder HR, Tuttle B, Barnes H, Covelli AF, Everett C, Jackson GL, Anglin L, Pate NO, Morgan P. (2022). Transition-to-practice Programs for Newly Graduated Advanced Practice Registered Nurses and Physician Assistants: A Scoping Review Protocol. JBI Evid Synth. 20(12):3001-3008. 

Lee E, De Gagne JC, Randall PS, Kim H, Tuttle B. (2022). Effectiveness of Speak-up Training Programs for Clinical Nurses: A Scoping Review. Int J Nurs Stud. Dec; 136:104375.

Farcas AM, Joiner AP, Rudman JS, Ramesh K, Torres G, Crowe RP, Curtis T, Tripp R, Bowers K, von Isenburg M, Logan R, Coaxum L, Salazar G, Lozano M Jr, Page D, Haamid A. (2022). Disparities in Emergency Medical Services Care Delivery in the United States: A Scoping Review. Prehosp Emerg Care. Nov 29;1-14. (Epub ahead of print).

We offer a variety of online classes on research and searching topics every month. All classes are free and offered virtually, though registration through our Website is required. In addition to these classes, you can also request an online session for yourself or a group or schedule an appointment for a research consultation.

The Medical Center Library & Archives offers online training on a variety of topics. Request an online session for yourself or a group, schedule an appointment for a research consultation, or register for a class.

Duke University Medical Center Library & Archives News is published bimonthly.