April 2015 | Issue 358

[April 1, 2015; Durham, NC] In a nod to the increasing digitalization of books, articles, and other health information, the Medical Center Library & Archives will now be handing out iPads to anyone who enters the Library facility. “Think of it as your 21st century library card,” says Associate Dean Pat Thibodeau.

Electronic book and journal content will now be beamed from newly-developed catalog nodes in the ceiling. These new devices look similar to traditional Wifi nodes, but instead of transmitting a wireless signal, the nodes actually transmit online books and journal articles directly to the iPads. Developed jointly by collection development Librarians and the Library’s IT staff, the technology offers unprecedented, seamless access to content.

“Users will simply have to look up their topic on the iPad, then tap the screen,” reports Thibodeau. “Books will be beamed down from our virtual stacks onto the device for viewing.”

“The initiative saves so much money over existing technologies, that the iPad-enabled delivery just made sense” adds Thibodeau. “Just be sure to visit the Library today, as the project is set to expire at midnight, April 1, 2015.”

Editor's Note: While more content is available electronically at your fingertips, we are still a few years away from this vision. Publishers continue to “lock up” content under a variety of digital rights management models protecting their copyright, making it difficult to instantly find and download the content you need.

For now, you can search current e-book offerings online. And while the Library currently lacks the funding to offer iPads to all who enter, you can borrow one!

Adrianne Leonardelli, Research & Education

The Cochrane Library has a sleek new interface to improve your overall searching experience!

✓Better navigation            ✓Increased mobile optimization            ✓Enhanced browsing capabilities

Click here to explore the updated Cochrane Library or see below for a snapshot of some of the new features.

Pilot Program ended on July 1, 2015.

Megan von Isenburg, Associate DIrector, Research & Education

Starting April 1, the Medical Center Library & Archives will launch a pilot program to collect data about the article needs of House Staff. In this program, articles from other libraries (often referred to as interlibrary loans) will be available at no-cost to House Staff Trainees.

House Staff Trainees can request articles directly through Document Delivery/Interlibrary Loan or by following the Get it at Duke link in PubMed or other databases, then clicking on “Request a copy For Duke Medicine faculty, students and staff.”

On the request form, House Staff Trainees will need to select “House Staff Trainee Pilot Program” as the answer to the question “Are you willing to pay a fee ($11) if the item is not available at Duke?

During the pilot program, the usual $11 fee per article will be subsidized by the GME office and the Medical Center Library & Archives. House Staff will not be charged. The usual copyright restrictions apply.  Individuals will be limited to 5 no-cost articles during the pilot program.

The program is expected to run April 1 – June 30 or until funds run out. Notice will be given at the close of the program.

Questions? Contact Megan von Isenburg, Liaison to GME, at megan.vonisenburg@duke.edu or 919.660.1131

Federal agencies are beginning to release their Public Access policies for sharing research results through publications and publicly accessible data. Researchers seeking new funding from these groups need to be aware of the requirements and determine if there are exceptions in the policies concerning the scope of the data or if there is data that should not be shared publicly. The two plans below will be using PubMed Central (PMC), the same system for publications that the NIH Public Access Policy uses.

AHRQ Public Access to Federally Funded Research: Publications and Data (Released Feb. 9, 2015)

• Applies to all recipients of AHRQ grants and cooperative agreements, contractors conducting research 
• Final peer-reviewed manuscripts submitted to PubMed Central (PMC)
• EFFECTIVE December 2014 for all research funded in February 2015.
• Embargo:  No later than 12-months following publication
• Data stored and publicly accessible to search, retrieve and analyze
• EFFECTIVE October 2015 – more information will be released
• Requiring a data management plan
• Contracting with a data repository
• Non-compliance:  potential withholding of renewal or new fund

NASA Plan: Increasing Access to the Results of Scientific Research - Digital Scientific Data and Peer-Reviewed Publications (November 21, 2014, released Feb. 11, 2015)

• Final plan implemented by October 15, 2015 – final to be posted
• Applies to:  Researchers who perform research and publish results funded by NASA directly or indirectly, including sub-awards
• Final peer-reviewed manuscripts submitted to PubMed Central (PMC)
• 12-month maximum and default embargo period
• Allows bulk downloads of NASA funded articles for research purposes
• Data management plan required for all research proposals and research project plans
• Plan for “managing and providing access to final research data”
• Creating a catalog or registry of data sets generated via NASA sponsored research
• Non-compliance: potential withholding of renewal or new funds

Confused as to where to find a book?  In early June, Library & Archives staff will eliminate the confusion by combining the two book collections in 102C and 102F into one large continuous collection, no matter when the material was published.

The Reading Room (102) will be closed from June 1 - June 5 to merge the collections, but we will be able to retrieve books on demand during this time.  Watch for signs announcing this change and how to request books.

The collection will start with the call numbers in room 102F (current open book stacks) with the rest of the collection flowing into room 102C.  We will now refer to these collection areas as the STACKS and will have signs guiding you between the areas. Our older materials (pre-1995) will remain in off-site stacks in the Library Service Center and can be easily recalled through the online catalog and delivered to our Library.

We hope this improves access to our important print material!

Barbara Dietsch, Acquisitions Manager, Collection Services

These books are part of the Library’s special collection established in memory of Dr. Frank Engel, who always thought students should have other reading sources that took them beyond their medical studies.

Voices: Lincoln Hospital School of Nursing, Durham, North Carolina, 1903
Evelyn Pearl Booker Wicker

This book captures the origin of a Black Diploma School of Nursing in the segregated South during the early twentieth century in Durham, NC. It describes the challenges of the school, the joys and struggles of the students, and offers a snapshot of the lives of some graduates. 

Brainwashed: The Seductive Appeal of Mindless Neuroscience
Sally Satel and Scott O. Lilienfeld

Psychiatrist and AEI scholar Sally Satel and psychologist Scott O. Lilienfeld reveal how many of the real-world applications of human neuroscience gloss over its limitations and intricacies, at times obscuring — rather than clarifying — the myriad factors that shape our behavior and identities. (Review: Amazon)

Making Space: How the Brain Knows Where Things Are
Jennifer M. Groh

Groh deftly elucidates the mental computations that allow understanding of location and boundaries, interweaving well-judged snippets of history. The mechanisms, such as the brain’s updates on eye movements, are fascinating. Likewise is Groh’s revelation that neurons can ‘do double duty’ in tasks such as spatial navigation and memory. (Review: Barbara Kiser, Nature 2014-10-30)

Suggestions for purchases? Complete our online Recommend a Purchase form or contact Emma Cryer Heet.  For a complete list of titles added to our print book collections within the last 3 months, check out the Library's newest print book additions or subscribe to our "New Books" feed.

Pat Thibodeau, Associate Dean for Library Services & Archives

The publications lists for NIH Research Performance Progress Reports (RPPRs) is generated out of My Bibliography, part of your "My NCBI" account. The RPPR format is required for all annual progress reports. A new RPPR Instruction Guide was released March 11, 2015, 

Before generating the RPPR, you should review the publications associated with grants and ensure that they are compliant. The system will identify the compliance status for each publication associated with the grant for the current progress report AND from the previous one.

1. Sign into My NCBI

2. Go to “My Bibliography”

3. Select the link for "Display Settings" and choose the option for“Awards” under "View"

4. Select the filter “Linked to My Awards”

5. Review the publications you want to report. Publications for the previous report need to be compliant as well.

1. Green dot – Citation is compliant
2. Red dot – Citation is NOT compliant

• Need to edit the status or start the submission process

N/A – NOT funded by this grant

• If it was funded by your award, click the “Edit status” link, add the grant information, and complete the compliance work

Yellow dot – Citation is being processed

• Be sure to check to see if you get an approval email

• Make sure process is completed within 3 months of publication

? – System does not know whether the work is grant funded or not 

• If grant funded, click on “Add award” or “Edit status” and report the grant number
• You may also need to submit the manuscript or complete other compliance work

You can find detailed compliance instructions on the Library’s NIH Public Access Policy Compliance guide.

Science Experts Network Curriculum Vitae (SciENcv) is a new system for creating and updating your NIH biosketch with the new format or NSF biosketch.

Duke is strongly encouraging the use of this system since it will save you time now and in the future due to its automated features.

•    Pulls in profile information if you already have a profile in eRA Commons
•    Uploads your publications from My NCBI’s My Bibliography or through an ORCID account
•    Allows you to create several different versions of your profile by reusing information previously entered

Since the NEW biosketch format will be required as of May 25, 2015, we recommend that you start using it now. 

Why create more than one profile?  You may want to change your biosketch to reflect special expertise or knowledge that you bring to a specific award.  You can change your general profile statement or your contributions to science, showing how your expertise and experiences meet the aims of the new awards proposal.

To use the online biosketch, you will need to have a My NCBI account! If you have not set one up, but you have an NIH/eRA Commons account, please select that option when registering.

You can access SciENcv through My NCBI
•    My NCBI home page – select the link on the bottom on the right
•    My Bibliography - select the link on the top bar

You may also go directly to the SciENcv Website
•    Sign in directly using your My NCBI account (top right hand corner)
•    Tutorials and FAQs available

Don't have a My NCBI or NIH account?  No problem!  Anyone can use SciENcv.  To login with your Duke NetID and password, select “See more 3rd party options,” scroll down to select Duke, and then sign-in.

Jolie Braun, Assistant Director, Medical Center Archives

Currently On Display

Head to Toe: Medical Attire Past & Present
Medical Center Library & Archives, Levels 1
On Display February - June  2015

Our exhibit, “Head to Toe: Medical Attire Past & Present,” is now on display. Featuring clothing and accessories from the Medical Center Archives, the exhibit explores the role of apparel in the health profession, and particularly at Duke Medicine, over the past 75 years. Items include an original 1970's era Duke nursing student uniform, an early medical bag of a Duke physician, and a graduation cap of the first School of Medicine Dean, Wilburt Davison, as well as historical photographs and documents.

Learn about the evolution of School of Nursing uniform and why the growth of the Medical Center made a dress code necessary.

(Pictured on right: This 1974 illustration was aimed at helping patients identify hospital staff by their uniforms.)

Coming Soon!

Surviving & Thriving: Aids, Politics, and Culture
Medical Center Library & Archives - Level 2R
On Display May 11 - June 20, 2015 

This spring the Medical Center Library & Archives will host "Surviving & Thriving: Aids, Politics, and Culture," a six-banner traveling exhibition. Developed and produced by the Exhibition Program at the National Library of Medicine, the display explores the rise of AIDS in the early 1980's and the evolving response to the epidemic over the last 30 years. 

The title, Surviving and Thriving, comes from a book written in 1987 by and for people with AIDS that insisted people could live with AIDS, not just die from it.

In conjunction with the NLM display, we also will have an exhibit case dedicated to the history of AIDS research and innovation at Duke.

Duke opened its new campus in China last fall.  The Duke Kunshan campus now has students and a library!

While many materials available to the Kunshan community are in electronic format, the Duke Kunshan campus library does have a small collection of print materials which will appear in Duke’s online catalog.

Why are these materials unavailable to Durham campus students and faculty? The Kunshan Library collection is very small and has been selected to support the initial classes in Kunshan, such as global health and medical physics, and those materials need to remain available to students and faculty based on that campus.  In addition, shipping print materials back and forth between China and Durham, NC is both costly and time consuming.  For these reasons materials cannot be borrowed between the two campuses;  Kunshan is not able to borrow the print materials in Durham either.

Notice something that Kunshan has that our Library does not have?  You may send a suggestion for purchasing a print volume to medical-librarian@duke.edu.

The new NIH Genomic Data Sharing Policy went into effect on or after January 25, 2015.  This impacts all competing grant applications and contract proposals submitted on or after January 25, 2015.   The policy delineates the expectations for the broad and responsible sharing of research data, which supports the mission of NIH and ultimately contributes to knowledge for improved human health.  It calls for registration of the studies, as well as submission of the data to repositories designed for sharing such data.

New NIH grants and contracts involving large-scale human and non-human genomic data must include a data sharing plan.  Examples of such large-scale genomics research are provided in “Suppplemental Information to the National Institutes of Health Genomic Data Sharing Policy,” along with other guidance about data standards, submission, and release.  NIH may also require the submission of data from smaller scale research projects as well.

• Human data is submitted to NIH-designated repositories
• Non-human data may be submitted to any widely used data repository, whether NIH-funded or not (See policy for a partial list)

Duke research offices are already meeting to discuss various issues. Among them are the institutional certification process, informed consent, and IRB considerations, as well as how this new requirement should be integrated into existing Duke research systems and processes.    

Jolie Braun, Assistant Director, Medical Center Archives

Duke Medicine’s primary news publication from 1953 to 1986, the Intercom, is now available online. It features information about campus construction and events, faculty and staff news, facts and figures, and articles about medical research and innovations at Duke.

The Archives collaborated with the North Carolina Digital Heritage Center on this project, who digitized the first 25 years of the publication, making more than 500 issues available online. They can be accessed via MEDSpace, the Duke Medicine digital repository, or through DigitalNC.

The digitized issues have been organized by year, allowing users to browse or quickly search several issues at once. In addition to viewing issues online, users may also download the issues as PDFs or jpegs.

The Intercom provides a valuable window into the daily functions and development the Medical Center, and we are excited to provide increased access to this important publication.

Medical Center Archives staff will be back again at the School of Nursing Alumni Weekend on April 17 with a display of historical images and information, a vintage nursing uniform, yearbooks, and other materials for alumni to peruse. Please drop by and say hello!

Medical Center Archives has published a new research guide, African American History at Duke Medicine. The guide aims to introduce researchers to materials documenting the history of African American faculty, students, and staff at Duke Medicine. Included are oral histories, archival collections, photographs, audiovisual materials, and publications, selected key dates and key figures, and links to recommended digital resources.

Barbara Dietsch, Acquisitions & Cataloging Manager, presented "Sweeping It All Away: A Case Study in the Elimination of an On-Site Journal Collection" at the 24th Annual NC Serials Conference in Chapel Hill, NC on March 6th, 2015.

Emma Cryer Heet, Associate Director, Collection Services, has been awarded Senior Membership in the Medical Library Association's Academy of Health Information Professionals (AHIP). Membership in AHIP is based on service to the Association and the profession, reflecting professional competencies and achievements in the field.

Leila Ledbetter, Research & Education Librarian, was selected for the Teacher Track of the 2015 Immersion Program to be held at Seattle University in Seattle, WA in August. The program is sponsored by the Association of College and Research Libraries (ACRL) a division of the American Library Association.  The Teaching Track focuses on individual development for those who are interested in refreshing, enhancing, or extending their individual instruction skills. Curriculum includes classroom techniques, learning theory, leadership, and assessment framed in the context of information literacy.

Emily Mazure, Biomedical Research Liaison, has received a David A. Kronick Traveling Fellowship from the Medical Library Association.  Emily will use this fellowship award to learn more about the roles and approaches that librarians have in animal welfare and research at health sciences centers.  When visiting other libraries, she will focus on how they have been integrated into animal welfare processes such as the Institutional Animal Care and Use Committee, as well as identifying best practices in the literature.  She hopes to share her knowledge with librarians working on animal welfare issues.

Beverly Murphy has coauthored an article with PJ Grier, National Network of Libraries of Medicine, Southeastern/Atlantic Region: “On the Trail of an EHR,” Persko L. Grier and Beverly Murphy, published in the Journal of Hospital Librarianship, 15(1):99-108, 2015.

Murphy Selected as Medical Library Association Fellow
Pat Thibodeau, Associate Dean for Library Services & Archives

Beverly Murphy, Assistant Director, Communications and Web Content Management, and Hospital Nursing Liaison, has been selected to be a Medical Library Association (MLA) Fellow. MLA Fellows are elected by the Board of Directors for sustained and outstanding contributions to health sciences librarianship and to the advancement of the purposes of MLA. This is one of MLA’s highest honors and reflects Beverly’s many contributions to the field and to the Association.

Beverly is a Distinguished member of the Academy of Health Information Professionals (AHIP) and has served in numerous MLA roles; to name just a few: member of the MLA Board of Directors, MLA News Editor, member of the Journal of the Medical Library Association (JMLA) Editorial Board, and Chair of the Professional Recruitment and Retention Committee.  She has also done extensive work for the regional Mid-Atlantic Chapter (MAC) and the Association of North Carolina Health and Science Libraries (ANCHASL), a state association.

Her service at the regional chapter level was recognized by her colleagues when she was presented with the Marguerite Abel Service Recognition Award in 1998 and the MAC Librarian of the Year Award in 2007.  Her contributions within the region were also recognized by the National Library of Medicine (NLM) and the National Network of Libaries of Medicine (NN/LM) when she was appointed to the NLM Biomedical Library and Informatics Review Committee and the NN/LM SE/A Regional Technology Committee.

Beverly has also been very committed to recruiting new people to the profession and has focused on increasing the number of under-represented minorities within MLA and the health sciences library field.

Please join us in congratulating Beverly on receiving this high honor and recognition!

Adrianne Leonardelli, Research & Education

Matt’s Bio

• Working at Duke University Medical Center Library & Archives since: 2010
• Education: Master’s degree, Public History with a concentration in Archives & Records Management, North Carolina State University
• Current position: Head of Technical Services, Duke University Medical Center Archives

Q & A

1.    Please describe your current position & what you find most interesting about it.
In my current position, one of my major responsibilities is processing collections. This entails going through boxes that we receive from donors, organizing the contents, and creating finding aids for the Archives Website. This is exciting because you never know what you might find in one of those boxes! That is what I like most about my job; it’s not routine. I am constantly discovering new things. Sometimes, when I am processing a collection, I find unique documents that have never been published and aren’t available anywhere else.

2.    Describe yourself in three words. Up for anything!

3.    What has been your biggest professional challenge?
In order to attract donations, I recently began liaising with different departments to tell them about the Medical Center Archives and the services we provide. While I enjoy this new role, it has taken me from my comfort zone of working with boxes of archives all day.

4.    What do you think is the most interesting issue in libraries & archives today?
Access is such an important issue, especially for Medical Archives. In addition to making sure people are able to access our materials, we need to be concerned about HIPAA and whether certain information can be made available at all.

5.    Whom do you admire?
Lewis Hine, a professional photographer. He is known for his realistic portraits of working people.

6.    What organizations are you involved in?
I am active in the Society of North Carolina Archivists. This year, I am hoping to take on more of a leadership role by serving as a Member at Large.

7.    Is there anything about you that others might be surprised to know?
I raise chickens! I currently have five chickens, and I am hoping to get a few ducks.

8.    What do you do for exercise? For relaxation?
I enjoy being outdoors, and when the weather is nice, I like to go mountain biking. On top of that, I have three dogs that keep me from becoming a couch potato! For relaxation, I take photographs, or tinker with cars. My current mechanical project is working on an old truck. 

9.    What are you most proud of?
In 2013, I was responsible for coordinating the exhibit, An Eye for the Eye: Medical Illustration at Duke, 1932-2005, for Duke Medical Center Library & Archives. During the planning of that exhibit, I learned a great deal about the talented artists at Duke, such as Robert Blake, and the amazing drawings and illustrations they created. Beyond becoming acquainted with the rich history of artwork created at Duke, I was pleased that the exhibit was a success. 

10.    What is your favorite Website or blog?
The Website for the Duke Medical Center Archives. I am really proud of the work we have done on the Website to ensure that visitors can easily find and access the information they need.

For more information about Matt or the Duke Medical Center Archives, please visit https://archives.mc.duke.edu/.

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