Borrow, Request & Renew

The Medical Center Library & Archives wants to make it as easy as possible to locate and access the materials that you need.  Duke has extensive collections of books, journals and audiovisuals, but we can also help you obtain items that we do not own.

  • How do I get a borrower’s card?

    Duke Medicine faculty, staff, and students - Your Duke ID badge serves as your borrower’s card.

    TRLN students and faculty - Use your school ID card or badge.

    Alumni - Use your Duke alumni card and fill out an application at the Service Desk.

    Health professionals in Durham County and RTP and others who qualify - We can issue you a medical library card. Bring your driver’s license, school ID, health professional license, or workplace ID. Fill out an application at the Service Desk.

    The Library does not honor borrowing cards issued by other Duke libraries.

  • Want a book? 

    Check the catalog to see if Duke owns the item.  

    Yes!  Duke owns it!

    You can come to the Library and borrow it via our Service Desk or through a self check-out unit.

    Our books are located on Level 1 in Room 102 and have "Stacks" listed as the location in the online catalog. They are available Monday-Friday: 8 am – 11:30 pm; Saturday: 12 noon – 8 pm; and Sunday: 12 noon – 12 midnight.

    • The collection is arranged by call number. 
      • A - WF  (Room 102F)
      • WG - Z  (Room 102C)
    • Oversize books are at the end of the collection in Room 102C, along with our recreational reading materials in the Engel Collection.
    • Older books (pre-1995) have “LSC General” listed as the location in the online catalog and are stored in the Library Service Center (Off-site Stacks). They can easily be recalled through the online catalog and delivered to our Library (see instructions below).

    You can request books from other Duke libraries or from the Library Service Center through the online catalog using the following instructions:

    • Find the item you want in the catalog, then make a request using the “Get this Title (place request)” feature.
    • Use your NetID and password or your 10-digit library card/badge number and its verification.
    • Books will be available for pickup at the Library's Service Desk.
    • Books can also be delivered to the PA, DPT and School of Nursing facilities within one business day unless the books are from other libraries.

    Who can borrow items?

    How long can I borrow a book?
    For Duke and TRLN patrons:
    Books published more than two years ago – 3 months (91 days), 1 renewal.
    Books published within last 2 years – 4 weeks with 2 renewals.
    Books from the LSC/off-site stacks – 4 weeks undergraduates and TRLN. 3 months for staff.  Annual loan due in May for faculty and graduate students.

    For Alumni and Durham health professionals – 4 week loan, limit 3 books – no renewals.

    Fines
    Fines (50 cents per day) accrue three days after the due date.
    Missing/lost/damaged items are billed for the replacement and processing cost.
    Books can be recalled after 4 weeks.  Once recalled, a book may not be renewed.   
    Recall fines are $3 per day after the due date with no grace period.

    How do I place a hold on a book?
    Holds may be placed on items through the catalog.
    Duke University, Duke Medicine and Duke Health System faculty, staff and students may use this service.
    If available in our Library, staff will pull the book for pickup at the Service Desk.
    If the book is already checked out, staff will notify you when it is returned.

    No! Duke does NOT own it.

    Our Library can request it for you from another library through our Document Delivery/Interlibrary Loan Service.
    Duke Medicine faculty, students and staff may use this service.
    This service is free if requesting health care and medical books!

    How long can I borrow books from other libraries?
    It depends on how long the lending library will loan to us.
    Late returns can affect your ability to borrow in the future.
    Missing/lost/damaged items are billed for the replacement and processing cost.

  • Want a journal article?   

    Check our E-journal list  or Single Citation Matcher to see if it is online.
    Having problems connecting?  Call 919.660.1100.

    Not available online?  Check the online catalog  to see if Duke owns it.

    Print version at Duke?
    Use the self-service copiers and scanners in the Library.
    Duke Medicine and Duke Health System - Use our FREE scanning service for journals available anywhere at Duke.
    Duke University - Request free scanning service through primary Duke library.

    Journal article not at Duke?
    Request the article through our Document Delivery/Interlibrary Loan Service.
    There is a minimum fee of $11 due to fees charged by other libraries and services.
    Duke Medicine faculty, staff and students may use this service.

    Who can borrow items?
    Though anyone in the Library or on the Duke campus can access the electronic journals, print journal volumes usually do NOT circulate. Exceptions can be made for a brief loan, no renewals.  For assistance, contact Document Delivery/Interlibrary Loan Services at mcldd@mc.duke.edu or 919.660.1138.
    Overdue fines are $1 per hour.

  • Want an audiovisual – Video, DVD, etc.?

    Check the catalog to see if Duke owns the item.  

    Yes!  Duke owns it!

    You can come to the Library and borrow items via our Service Desk or through a self check-out unit.  Our audiovisuals are located on Level 1.

    You can request items from other Duke libraries or from the Library Service Center through the online catalog using the following instructions:

    • Find the item you want in the catalog, then make a request using the “Get this Title (place request)” feature.
    • Use your NetID and password or your 10-digit library card/badge number and its verification.
    • Will be delivered to our Library for pickup

    Who can borrow audiovisuals?

    How long can I borrow an audiovisual?
    1 week with 2 renewals.
    Fines (50 cents per day) accrue three days after the due date.
    Missing/lost/damaged items are billed for the replacement and processing cost.

    How do I place a hold on an audiovisual?
    Holds may be placed on items through the catalog.
    If available in our Library, staff will pull the item for pickup at the Service Desk.
    If the item is already checked out, staff will notify you when it is returned.

    Fines
    Fines (50 cents per day) accrue three days after the due date.
    Missing/lost/damaged items are billed for the replacement and processing cost.

    No! Duke does NOT own it.

    Our Library can request it for you from another library through our Document Delivery/Interlibrary Loan Service.
    Duke Medicine faculty, students and staff may use this service.
    This service is free if requesting health care and medical audiovisuals!

    How long can I borrow audiovisuals from other libraries?
    It depends on how long the lending library will loan to us.
    Late returns can affect your ability to borrow in the future.
    Missing/lost/damaged items are billed for the replacement and processing cost.

  • Want to renew online?  

    You can easily renew a book online.

    • Use your NetID and password or your 10-digit library card/badge number and its verification.
    • Select the titles you want renewed and jot down the new due date.
    • Items that are overdue or have been recalled or have holds may NOT be renewed.

    How many times can I renew?

    • Books loaned for 3 months (91) days – 1 renewal
    • Books loaned for 4 weeks – 2 renewals
    • Bound journals – no renewals
    • Audiovisuals – 2 renewals

    If you need help or an exception, call the Service Desk at 919.660.1100.

  • Want to reserve an item for a class?

    The Library will place items on Course Reserve at the Library Service Desk or electronically via a learning management system (e.g. Sakai, Canvas, Blue Docs) when requested by faculty.  To initiate a request, please complete our Reserves Request Form.

    Print Reserves
    Books owned by the Medical Center Library & Archives can be placed on Reserve for in-house use at the Library’s Service Desk. Instructors' personal copies of articles, audiovisuals, or books may also be placed on reserve.  Materials from other Duke Libraries are not available for reserve at the Medical Center Library.

    Electronic Reserves
    The Library can also assist you in providing durable links to full-text articles from Duke-licensed e-journals, databases, and e-books. These links can be embedded into the course’s learning management system (Sakai, Canvas, Blue Docs, etc). 

    Materials which are not owned by Duke will be subject to Copyright Governing Fair Use.

    Please call the Service Desk (919.660.1100) or contact Elizabeth Berney for assistance with reserve readings.

  • Where do I return Library materials?

    You may return books to any Duke library or to our book drops located inside the library, outside the Library entrance, or at the Duke Hospital lower lobby near the walkway to Parking Garage II.

    Pickup on Monday, Wednesday, and Friday at 9:30 am.

    Please return journals and audiovisuals directly to the Library.

  • Want to pay online for an Interlibrary Loan?

    As of November 1, 2016, you can pay your invoice for Interlibrary Loans (ILLs) online at https://payments.mclibrary.duke.edu/ill using a credit card. Just enter the invoice number, payment amount, and billing information. This is a secure payment system which uses DukePay and meets all of Duke’s criteria for handling online and credit card payments.